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March 2018
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    1. An AGM shall be held within five months of the end of each Financial Year and shall be called by the Committee to:
  1. elect the Officers and the other elected Committee Members for the period to the end of the next AGM;
  2. receive the Committee Members' report and approve the accounts for the preceding Financial Year;
  3. appoint any required independent examiner or auditor until the next AGM;
  4. approve, after recommendation by the Committee, the annual subscription until the next AGM;
  5. approve the Committee's recommendations for the donation of any surplus Association funds raised during the preceding Financial Year to specific National Trust appeals or projects; and
  6. consider any other business.
  1. The Secretary shall give at least 21 days' notice of the AGM to all Association Members and circulate a broad written agenda.
  2. Nominations for Officers or other elections to the Committee must be made by any Association Member(s) in writing and be in the hands of the Secretary at least 14 days before the AGM. Should nominations exceed vacancies, election shall be by ballot.
  1. The Committee may call an EGM on 21 days' notice.
  2. If at least 10 Association Members, or one quarter of the total membership, (whichever is the smaller) call an EGM in writing stating the business to be considered, the Secretary shall within 21 days call an EGM by giving 21 days' notice.
  3. Every notice of an EGM must include a broad written agenda.
  1. The Secretary shall keep full minutes of proceedings at every GM.
  2. There shall be a quorum when at least 10 Association Members, or one tenth of the total membership, (whichever is the greater) are present at any GM.
  3. Voting at GMs shall be by show of hands, unless a ballot is requested by an Association Member or the matter is the election of Officers or other Committee Members and a ballot is requested under Clause M3.
  4. The Chair (or in his/her absence the Vice-Chair) shall be chair of each GM. In their absence the Association Members may elect another Committee Member or, in the absence of all Committee Members, one of their number to chair the relevant GM.
  5. The chair of a GM shall in the event of an equality of votes have a second or casting vote.
  6. All other arrangements for holding and conducting GMs (not specified by law or this Constitution) may be decided by the Committee.